The Student Training Enrolment Logistics Application (STELA) is an online application for training providers to complete their AVETMISS reporting requirements.
What's on this page
Apply for access to STELA
Apply for access to STELA Direct Entry and STELA NAT Upload via the online STELA application form.
If you experience any difficulties with requesting a login, please contact the STELA Helpdesk on 8226 3050 or email firstname.lastname@example.org.
STELA Direct Entry
Specifically for RTO’s directly entering training activity into STELA.
STELA NAT Upload
If you have purchased privately developed AVETMISS compliant software, you will need to upload your data into STELA via NAT files.
Reporting requirements in South Australia
Information relating to AVETMISS reporting requirements in South Australia.
AVETMISS File Specifications (SA)
South Australia has their own version of the Training Activity (NAT00120) file and the Program Completed (NAT00130) file. All other files are identical to NCVER’s standards.
Future Changes to SA version of the Training Organisation File Specifications (SA)
From 1 Jan 2019, South Australia will have its own specification for the Training Organisation (NAT00010) file which will see the inclusion of two new below the line fields called ‘Software Product Name’ and ‘Software Vendor E-mail Address’. This will mean that South Australia will have its own version of the Training Organisation (NAT00010), Training Activity (NAT00120) file, and Program Completed (NAT00130) files. All other files including the NAT0010A will remain identical to NCVER’s standards.
STELA NAT Upload Errors and Warnings
To upload NAT files successfully into STELA NAT Upload the process requires:
- NAT files to be validated via AVS and be error free
- NAT files to meet state validations and be error free.
If any errors are detected by STELA in steps 1 or 2 the upload will fail and no data will be imported. The errors will need to be fixed at the source and a new set of NAT files will need to be generated, revalidated through AVS and re-uploaded into STELA. For a list of STELA validations refer to the list below which includes the business rules and associated messaging.
SACE related VET activity collection requirements
The Department for Industry and Skills (DIS) collects all VET activity in South Australia related to school students where it counts towards their senior secondary certificate (SACE) and reports it to NCVER annually on behalf of the SACE Board.
To make the SACE related reporting as accurate as possible, please ensure you have the following information from the school about each student:
See List of School Locations (Excel).
Steps to report SACE related VET activity in STELA
STELA NAT Upload Users
For information about your SMS in relation to the SACE Collection process, please contact your software vendor.
For technical documents about South Australian specific reporting requirements for software vendors, see Reporting requirements in South Australia.
DIS requires all training providers to report their VET Training Activity for South Australian students in STELA on a quarterly basis. Below are the quaterly reporting periods and the reporting deadline for each quarter:
||Deadline to report
||1 January - 31 March
||20 April 2018
||1 April - 30 June
||20 July 2018
||1 July - 30 September
||20 October 2018
||1 October - 31 December
||31 January 2019
The VET Training Activity to be reported includes Government funded training, Fee for Service training and VET in Schools training. If you are not able to meet these quarterly requirements you need to advise the STELA helpdesk when you will be ready to meet the requirements.
Unique Student Identifiers (USI)
You must report a USI for every student undertaking nationally accredited training whenever you submit AVETMISS data as part of the National VET Provider Collection, unless an exemption applies.
For more about exemption, visit Exemptions from reporting USI.
For further information about USI, visit NCVER USI Fact Sheet.
For any questions about the content, please contact the STELA Helpdesk on 8226 3050 or email email@example.com.